Work out the hourly rate you need to charge to pay yourself, cover the costs and make a profit. Then see what an extra revision round should cost, and what giving rounds away does to the rate you actually earn.
Start with the floor: what you need, divided by the hours you can actually bill. The market and the client tell you how far above it you can charge, and the project price calculator handles that part.
Most scope creep on design and web projects is not a big new feature. It is round four. The client is not being difficult; nobody told them round three was the last one included.
Say how many rounds are included. Two or three is normal for design, and one or two after the build for a website.
Say what a round is. One set of consolidated feedback from one person, answered in one go.
Put the price of an extra round in the proposal. The number from this calculator. A price agreed at the start is a line item. A price raised in round four is an argument.
Count the rounds as you go. "This is round two of three" in the email that sends the work.
HopBack is a client feedback tool for agencies and freelancers. Each review is a numbered round, the client sees "round two of three" when they open it, and their comments are pinned to the page, the design or the PDF instead of spread across emails. When the included rounds are used, the next one is visibly an extra.
Yes. No account, no email, no limit. It is a free tool from HopBack, and it stays free.
Whatever covers your pay, your costs and a profit over the hours you can bill. That number depends on where you live and what you need, which is why a calculator beats a survey average. Use the result as the floor, then check it against what clients in your market pay for the work.
For most freelancers, 50 to 70%. The rest goes on sales, quoting, admin, invoicing and learning. Agencies often plan for 60 to 75% for designers and developers, much less for the owner, and never more than 80% for anyone.
Often, yes. The calculator gives the rate you need. The rate you can charge depends on your experience, your niche and the value of the work to the client. If those support a higher number, use it.
Time how long a round actually takes, including the call and the checking, and multiply by your hourly rate. Put that price in the proposal next to the number of rounds included.
Yes. Set the number of people and the average pay per person, add the agency's running costs, and use a lower billable share to allow for the time that goes on management and sales.
Enter pay before income tax. The calculator does not add sales tax, VAT or GST, which goes on top of the rate on the invoice.
No. Everything is worked out in your browser. The numbers sit in the page address so you can bookmark or share the result, and nothing is sent to us.